Job Detail

Position Purpose

Perform all activities involved with general purchasing and issuing of miscellaneous products used by the hotel.


Essential Functions

1. Maximize productivity through proficient use of the appropriate software applications. Be able to utilize the computer for processing of written correspondence and reports. Have experiences with Microsoft Office Programs and the hotel system programs.

2. Perform tasks such as miscellaneous (non food, non beverage item) purchasing, receiving, storing and issuing.

3. Perform data input of all product receipts and issue into computer inventory control system.

4. Assists in receiving and ensure that quality and accuracy of all products delivered to the hotel.

5. Route items received to various departments.

6. Coordinate with other departments to ensure that par levels are maintained and products are available for used by all departments of the hotel.

7. Maintain clean and organized storeroom.

8. Rotate inventory (First In First Out) to maintain freshness of products.

9. Notify department heads to reorder levels of printed supplies and guest supplies.

10. Perform accurate physical inventory counts at the end of the month.

11. Assist beverage storeroom buyer in his absence as required.










General

1. Contribute to the morale and team spirit of the hotel by maintaining effective relationships with colleagues.

2. Perform additional duties as assigned by the Cluster General Manager.

3. Stay current with developments in the field of Purchasing, and make appropriate suggestions and recommendations to the Cluster General Manager.

4. Be fully conversant with all health and safety, fire and emergency procedures.

5. Maintain a high standard of personal hygiene, dress, uniform, and body language.

6. Be polite and professional in any situation where the image or regulation of the hotel is represented.

7. Attend meetings and trainings as required by the Cluster General Manager.

8. Ensure that all activities are carried out honestly, ethically, and within the parameters of the local Law.

Other

1. Handle guests’ comments and complaints.

2. Perform individual’s duties to achieve goals and objectives of the departments.

3. Encourage and attend staff training and development.

4. Quantity and nature of comments and complaints from stakeholders.

Occupational Health and Safety

1. Identify and control all aspects of risk management and implement strategies to minimize incidents and accidents.

2. Monitor, evaluate and implement strategies to ensure manual handling techniques are undertaken by all employees.

3. Review and update all necessary protective clothing, equipment and utensils to ensure the department is operating with minimal risks.

4. Monitor and assist in the review of all workplace incidents and accidents.

5. Assist in the implementation of Return to Work plans for injured workers.

6. Ensure all employees work under the strict guidance of the OH&S Act and identify training needs.

7. Ensure all equipment is serviced and maintained in a way that reduces risks or harm to anyone.

8. Use safe manual handling techniques at all times.

9. Review employees’ knowledge on emergency procedures including evacuation and implement training and development on a regular basis.

Note

Regular attendance in conformance with the standards, which may be established from the time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with rules and regulation for the safe and efficient operation of hotel facilities. Employees who violate Hotels rules and regulation will be subject to disciplinary action, up to and including termination of employment.


Qualification Standards

Education
Bachelor degree or above in related field.

Experience
5-8 years experience in related field.
Essential Job Skills

• Good local and English Language skills
• Strong organizational skills
• Ability to lead, motivate and develop a team of individuals
• Detailed knowledge of working practices of Accounts
• Strong administrative skills
• Reasonable knowledge of computer systems
• Ability to cope with pressure
Desirable Job Skills
• Working knowledge of accounting practices
• Ability to work a computer
• Office administration skills
Physical Requirements
• In possession of all faculties
• Pleasant physical appearance
• Strong resistance